LINKcat News

News Summary (5/1/2023-5/31/2023)

News (in case you missed it!)

• 5/31/2023 The May ILS Report is available online.
• 5/31/2023 58,069 items and 5,528 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
  • This number is higher than usual due to a bug preventing Withdrawn items with charges from being deleted getting fixed with the point release in mid-May.
• 5/31/2023 6,706 bibliographic records were newly cataloged and/or updated in the database between 3/30/2023 and 5/30/2023.
• 5/26/2023 The minutes from the May 17, 2023, DIS Meeting are available online.
• 5/26/2023 The minutes from the May 10, 2023, CMS Meeting are available online.
• 5/26/2023 The minutes from the May 9, 2023, CSS Meeting are available online.
• 5/17/2023 The Bibliovation upgrade took place last night. New problems have been reported on the status wiki. Please see the release notes for a full list of fixes.
• 5/12/2023 A Bibliovation upgrade is scheduled for Tuesday, May 16 at 8pm. Please see the release notes for a full list of fixes. See the LINKcat News blog post for more details.
• 5/2/2023 The monthly LINKcat.info and LINKcat Mobile reports for April 2023 are posted.
• 5/2/2023   The monthly Bibliovation reports for April 2023 can be found online.

Bibliovation Upgrade, May 16, 8pm

We are pleased to announce that there will be an update to Bibliovation starting at 8pm on Tuesday, May 16, 2023. This update will require system downtime of about one hour. This release, 7.02.34, includes fixes to all areas of Bibliovation (except Serials). See the Release Notes for a full list of issues addressed in this upgrade. Some, but not all, of the fixes, changes, and new features are listed below.

This upgrade includes fixes that have been tested by SCLS staff and at some libraries. To the best of everyone’s assessment, the fixes are working well and any bugs identified during testing have been fixed. However, as we learned with past upgrades and patches, we may experience unexpected results following the upgrade. We may also discover new problems. We will use the Known Problems page to document any post upgrade problems. After the upgrade, please clear your browser cache before using Bibliovation.

High Priority Fixes

This release includes fixes for the following high-priority problems (these problems are also listed in the Release Notes):

• Check in: message about Item barcode not in system (API error)
• Offline Circulation timestamp off by 5 hours
• Caching/retaining search parameters
• Staff View of patron Reading Record - incomplete displays
• Selfcheck renewals by scanning item in checkout mode do not work
• Checkouts made from selfchecks have a timestamp 6 hours ahead
• Editing Item from Item Statuses page
• Bibliovation not retaining text of deleted Lost items
• Items with a Lost status (Lost, Trace, Missing) must be checked in before allowing checkout
• Account Receipt will not generate if certain charges are in the record

Changes and New Features

This release also includes the following changes and new features (these changes are also listed in the Release Notes):

• Patron Group functionality
• Proxy Borrowing
• Patron Merge
• Patron Delete

Requesting a Custom Bibliovation Report Procedure

Since Tim Drexler has joined our staff, we have formed an ILS Core Reports team consisting of him, Cindy Weber, and Michelle Karls.  We are working together to make ILS Reports more seamless and efficient.  We will bring in other ILS Staff to consult on various module-specific report requests.

 

We would like to remind staff that the best way to submit a request for a customized Bibliovation report is to fill out our online forms.

 

The ILS Core Reports team will all be reviewing the forms submitted for Item and Patron Information Report Requests.  We will be working on determining if it's beneficial to run them through Tableau or Bibliovation SQL. We hope this will speed up the process of getting reports out to staff. 

 

The links for the custom reports are available on the ILS Forms page: https://www.scls.info/ils/forms

 

Please let us know if you have any questions.

News Summary (4/1/2023-4/30/2023)

News (in case you missed it!)

• 4/28/2023 The April ILS Report is available online.
• 4/19/2023 The Holds Pickup Authorization form has been revised to state that "holds being picked up could be checked out to the patron standing at the desk or to the account that placed the hold(s), depending on local library practice".  The revised Holds Pickup Authorization form has been posted to the ILS Support/Circulation webpage, under the Get Information header.
• 4/19/2023 13,722 items and 2,375 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 4/19/2023 2,998 bibliographic records with no items attached (that were created before 1/1/23) were deleted from the database.
• 4/17/2023 The minutes from the April 5, 2023, ILS Committee meeting are available online.
• 4/12/2023 Registration is open for the Linking User Group, May 11 from 1:30 - 3:00 pm via Zoom.  Please register online.
• 4/12/2023 The Videorecordings Searching and Matching policy was changed to state that non-fiction TV series, mini-series, and documentaries can circulate together as a set. See the LINKcat News blog post for more details.
• 4/4/2023  The monthly Bibliovation reports for March 2023 can be found online.
• 4/3/2023  The March ILS Report is available online.
• 4/3/2023 The monthly LINKcat.info and LINKcat Mobile reports for March 2023 are posted.

Full cataloging moratorium starting TOMORROW, Saturday, April 29

We are continuing our work on the authority control project to update existing OCLC bibliographic records in our database with up-to-date author, subject, genre, and uniform title (series) headings.

LibLime will be importing and overlaying bibliographic and authority records. This means that there needs to be a full cataloging moratorium this weekend with no work done on bib records (including BSEs). This will start tomorrow, Saturday, April 29.

During this time, staff cannot:

1. Create, edit, or overlay records (BSE and MARC).
2. Use "Send to Catalog" from GetIt to create bib records.
3. Create new LOCAL or PERM records.
4. Delete or merge bib records.

During this time, staff can continue to:

1. Create, edit, withdraw, and delete item records for items owned by your library.
2. Use "Send to Catalog" from GetIt to create item records.
3. Work with Purchase orders in GetIt (as long as you don't send bibs to the catalog).
4. Work with Receiving and Invoicing in GetIt.
5. Update and create GEN records.
6. Do serials checkin in Serials.

This is planned to be completed for Monday, May 1. Once completed, cataloging and acquisitions staff will receive an email (should be early in the morning) when it is ok to resume creating new BSE records and sending to catalog from GetIt.

Non-fiction multi-part TV series, mini-series, documentaries can circulate together as a set

Effective immediately, you can now circulate non-fiction multi-part DVD TV series, mini-series, and documentaries together as a set, in the same way that we have been circulating fiction multi-part DVD sets. This change to the Videorecordings Searching and Matching Policy was approved at the April 5 ILS Committee meeting. 

 

Please note that instructional and travel sets would still circulate separately if each part can stand alone. Travel sets can be large, and cover different states or countries on separate discs, so that is why travel sets would continue to be split. For instructional sets, there are some sets that are circulated together, such as the Great Courses, because they come with a booklet that is used with all discs and these would continue to circulate together. However, if each part of an instructional set can stand alone, then it would be circulated separately.

 

Moving forward, you can treat non-fiction multi-part TV series, mini-series, and documentaries in the same way that you have been treating fiction sets. Any new non-fiction sets can be added to Bibliovation as a full set. The Linking Manual and Linking Training materials have been updated. These are all linked from the Cataloging page (under the Multi-part DVDs Project header): https://www.scls.info/ils/cataloging. The FAQ for Multi-Part DVD Packaging has also been updated.

Moratorium on changes to existing bib records April 22 through around May 1

SCLS and the Madison catalogers are currently planning an authority control update project that will update all of the existing OCLC bibliographic records in our database with up-to-date author, subject, genre, and uniform title (series) headings. During this time, Madison cataloging staff cannot overlay or edit existing OCLC bibliographic records.

What this means for you right now

Starting Saturday, April 22, if you submit changes to Madison on the following ILS Work Request forms:

Request to Add ISBNs or UPCs to Bibs

Report Problems with Bib Records

Report Duplicate Bib Records

those changes will be held by Madison until the next week or following week. The changes will be done after the project is completed the next week. Unfortunately, we don't have an exact end date at this time, but it should by the first week of May.

 During this time, you can continue to:

• Create BSEs and link items
• "Send to catalog" from GetIt for both bib records and item records
• Create, edit, withdraw, and delete item records for items owned by your library
• Create LOCAL, PERM, or GEN records

What this means for you during the next week

Around April 29 and 30, there may be a day (or possibly two days) where we will ask you to refrain from creating BSEs and using "Send to Catalog" from GetIt to create new bib records while the updated bibliographic records are loaded into Bibliovation by LibLime. We will send an email out about this as soon as we have solid information. Unfortunately, we don't know exactly how long it will take for all of the updates to be made to the bib records and how long it will take LibLime to load the changed bibs back into Bibliovation.

News Summary (3/1/2023-3/31/2023)

News (in case you missed it!)

• 3/30/2023 Registration is open for the Discovery Layer User Group, May 31 from 10:00-11:30 am via Zoom.  Please register online.
• 3/30/2023 Registration is open for the GetIt Acquisitions User Group, May 3 from 1:30-3:00 pm via Zoom.  Please register online.
• 3/29/2023 5,436 bibliographic records were newly cataloged and/or updated in the database between 2/23/2023 and 3/28/2023.
• 3/29/2023 26,952 items and 2,656 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 3/22/2023 The minutes from the March 15, 2023, DIS Meeting are available online.
• 3/22/2023 The minutes from the March 14, 2023, CSS Meeting are available online.
• 3/16/2023 The minutes from the March 8, 2023, Collection Maintenance meeting are available online.
• 3/2/2023 The monthly Bibliovation reports for February 2023 can be found online.
• 3/2/2023 The monthly LINKcat.info and LINKcat Mobile reports for February 2023 are posted.

News Summary (2/1/2023-2/28/2023)

News (in case you missed it!)

• 2/22/2023 4,070 bibliographic records were newly cataloged and/or updated in the database between 1/26/2023 and 2/21/2023.
• 2/22/2023 21,877 items and 2,803 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 2/16/2023 The minutes from the February 1, 2023, IC Meeting and the December and January ILS Reports are available online.
• 2/2/2023 The monthly Bibliovation reports for January 2023 can be found online.
• 2/1/2023 The monthly LINKcat.info and LINKcat Mobile reports for January 2023 are posted.

 

News Summary (1/1/2023-1/31/2023)

News (in case you missed it!)

• 1/31/2023 The January 2023 ILS Report is available online.
• 1/25/2023 4,143 bibliographic records were newly cataloged and/or updated in the database between 12/22/2022 and 1/24/2023.
• 1/25/2023 25,167 items and 3,110 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 1/25/2023 1,514 bibliographic records with no items attached (that were created before 10/1/22) were deleted from the database.
• 1/24/2023 The minutes from the January 18, 2023, DIS Meeting are available online.
• 1/24/2023 The minutes from the January 10, 2023, CSS Meeting are available online.
• 1/24/2023 The December and 2022 Summary ILS Report is available online.
• 1/18/2023 The minutes from the January 11, 2023, CMS meeting are available online.
• 1/6/2023 The monthly Bibliovation reports for December 2022 can be found online.
• 1/6/2023 The 2022 annual statistics for Syndetics Unbound enhanced content are posted (summary and detailed).
• 1/6/2023 The monthly LINKcat.info and LINKcat Mobile reports for December 2022 are posted.
• 1/4/2023  The minutes from the December ILS Committee meeting and the October and November ILS Reports are available online.