LINKcat News

Updates to GetIt Acquisitions Manual

Some updates to the GetIt Acquisitions Manual are available.

Section VI: Orders

• Added instructions to Part G (Searching and Linking PO Lines) for using the Fill-in Search button in the PO Line to search and link PO Lines to bib records in Bibliovation. 
• https://www.scls.info/sites/www.scls.info/files/svi-orders.pdf

Section VIII: Invoices and Credit Memos

• Added more detail and screenshots to entire section.
• https://www.scls.info/sites/www.scls.info/files/sviii-invoices-creditmemos.pdf

News Summary (8/1/2020-8/31/2020)

News (in case you missed it!

• 8/28/2020 One more round of patron record expiration extensions.  We have sent out the information and a survey link an email to all LINKcat directors and CIRc staff and in LINKcat News blog post.  Please, only submit one response per library.
• 8/28/2020 The minutes from the August 11 CSS Meeting are available online.
• 8/26/2020 4,313 bibliographic records were newly cataloged and/or updated in the database between 7/30/20 and 8/25/20.
• 8/26/2020 7,515 items and 633 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 8/21/2020 The minutes and ILS Report from the August IC Meeting are available online.
• 8/19/2020 We have resumed running the Long In Transit report.  We have provided details about the resumption of this report in an email to link-announce and in a LINKcat News blog post.  Please read one of these information sources for more information.
• 8/17/2020 The following collection code was deleted from Bibliovation: GGML (Go Green, Main Level).  See the minutes from the August ILS Committee meeting.
• 8/3/2020 The monthly Bibliovation reports for July 2020 can be found online.
• 8/3/2020 The monthly LINKcat.info and LINKcat Mobile reports for July are posted.

SURVEY: One more round of patron record expiration date extensions

At the 8/25 Circulation Services Subcommittee meeting members had an extended conversation about the enormous number of patron records that are due to expire on October 1, 2020 and how to handle them.  As of today, there are 54,626 patron records with an expiration date of 10/1/2020.

 

These records originally had expiration dates set between 3/17/2020 and 9/30/2020.

 

The CSS proposed the following schedule of events to help libraries deal with this large number of expiring patron records:

 

Send out a survey to LINKcat libraries offering to extend the patron expiration dates one more time.

The two dates to be offered will be November 1, 2020 and February 1, 2021.

Responses to the survey are due by noon on September 7, 2020, in order to submit the work requests to LibLime staff in a timely manner.

 

Here is the link to the survey: https://docs.google.com/forms/d/e/1FAIpQLSe1-FS_uMmk9cZpdaXGCmYXoPhsrh5bt_646DYdPjMbhY1DoQ/viewform?usp=pp_url

 

Once the expiration dates have been extended, we will follow this schedule for delivering "pre-expiration" notices to patrons that have email addresses:

 

Send a "pre-expiration" notice to patrons with an expiration date of November 1, 2020 (only) on October 1, 2020.  This will give them 4 weeks to contact their library and renew their record.

 

Send a "pre-expiration" notice to patrons with an expiration date between November 2, 2020 to November 30 to the patrons on October 12, 2020. This will give them 2+ weeks to contact their library and renew their record.

 

Send a "pre-expiration" notice to patrons with an expiration date between December 1, 2020 to December 31 to the patrons on November 16, 2020. This will give them 2+ weeks to contact their library and renew their record.

 

Send a "pre-expiration" notice to patrons with an expiration date between January 1, 2021 to January 31, 2021 to the patrons on December 14, 2021. This will give them 2+ weeks to contact their library and renew their record.

 

Send a "pre-expiration" notice to patrons with an expiration date of February 1, 2021 (only) on January 4, 2021.  This will give them 4 weeks to contact their library and renew their record.

 

Send a "pre-expiration" notice to patrons with an expiration date between February 2, 2021 to February 28, 2021 to the patrons on January 18, 2021.  This will give them 2+ weeks to contact their library and renew their record.

Resuming the Long in Transit report

In the spring of 2020 ILS staff conferred with the Circulation Services Subcommittee and we agreed that due to the pandemic and the unknown length of individual library closures, we would postpone running and posting the Long In Transit report.  

 

Since all of the LINKcat libraries are now open to some extent ILS staff have run and reviewed the current report  and we  think that that increasing the end date of the report to 2 months would be enough to cover possible multiple quarantine periods as well as taking into account reduced delivery periods and staffing at libraries.

 

However, when we ran the report, we saw that there are 1577 entries put into transit between 1/3/2018 and 2/28/2020.  We would like to give the libraries the opportunity to clean up these older entries before we start running the report on a regular basis.  

 

Today Michelle ran and posted a Long in Transit report for any items that were put into transit prior to 3/1/2020.

 

Libraries will have 3 weeks to clean-up the older entries before we run the next report.  The generic Long In Transit workflow is located  in the Circulation Manual, Section XII Circulation and Statistical Reports .  If you have a local library workflow for your staff, please use that.

 

Michelle will run and post the next Long in Transit report on Sept. 8, including all entries placed into transit prior to 6/1/2020.  If your library was not able to clean-up the older records they will remain on the report.

 

The next report after that will be run and posted on Sept. 22, entries prior to 7/24/2020.

 

Then we are back to the regular report run, on the second and fourth Tuesday of each month.  But instead of the previous parameters of 2 weeks the report will include entries for the 2 months prior to the date the report was run.

News Summary (7/1/2020-7/31/2020)

News (in case you missed it!

• 7/29/2020 1,450 bibliographic records with no items attached (that were created before 4/1/20) were deleted from the database.
• 7/29/2020 5,206 bibliographic records were newly cataloged and/or updated in the database between 6/25/20 and 7/28/20.
• 7/29/2020 11,880 items and 981 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 7/22/2020 The Mobile App recommendation and cost comparison information is available online.
• 7/22/2020 The minutes from the July CSS meeting can be found online.
• 7/22/2020 The minutes from the July DIS meeting can be found online.
• 7/21/2020 The minutes from the July CMS Meeting can be found online.
• 7/2/2020 The monthly Bibliovation reports for June 2020 can be found online.
• 7/2/2020 The monthly LINKcat.info and LINKcat Mobile reports for June are posted.

News Summary (6/1/2020-6/30/2020)

News (in case you missed it!

• 6/26/2020 The following codes were deleted from Bibliovation: Collection Code - CDYMS (COMPACT DISCS YA MUSIC), Location - OVLL (OVERSIZE, LOWER LEVEL), FR (FAVO-READS DISPLAY).  See the minutes from the June ILS Committee meeting.
• 6/24/2020 3,729 bibliographic records were newly cataloged and/or updated in the database between 5/27/20 and 6/23/20.
• 6/24/2020 9,512 items and 775 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 6/17/2020 The minutes from the June 9, 2020, CSS Meeting are available online.
• 6/15/2020 The minutes from the June 3, 2020, IC Meeting are available online.
• 6/12/2019 The Mid-Year Serials Clones 2020 Memo is available online.
• 6/3/2020 54,045 patron records had their expiration date extended to October 1, 2020.  These records had expiration dates between June 1 and September 30, 2020.  This total included records that were given an expiration date extension to June 1 back in mid-March.
• 6/2/2020 The monthly Bibliovation reports for May 2020 can be found online.
• 6/1/2020 The monthly LINKcat.info and LINKcat Mobile reports for May are posted.

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News Summary (5/1/2020-5/31/2020)

News (in case you missed it!)

• 5/28/2020 The minutes from the May CSS Meeting are available online.
• 5/27/2020 The minutes from the May DIS Meeting are available online.
• 5/27/2020 May due date extension.  Based on responses to a survey sent out last week, twelve libraries requested that all materials checked out from their location have the due date extended to July 1, 2020.  Twenty-two locations requested due date extensions to August 1, 2020.  We will offer the option to extend due dates again in mid-to-late June.
• 5/26/2020 3,243 bibliographic records were newly cataloged and/or updated in the database between 4/29/20 and 5/25/20.
• 5/26/2020 5,692 items and 464 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 5/21/2020 The minutes from the May CMS Meeting are available online.
• 5/12/2020 An updated Curbside Pickup workflow has been posted to the SCLS COVID-19 Pandemic support for ILS web page and a new on-demand report provided to help libraries fill local holds.  Read the blog post here.
• 5/4/2020 Sections of the Linking Manual have been updated and a new BSE template has been added according to recent policy changes. See the LINKcat News blog post for more details.
• 5/1/2020 The monthly Bibliovation reports for April 2020 can be found online.
• 5/1/2020 The monthly LINKcat.info and LINKcat Mobile reports for April are posted.

Curbside Pickup workflow and new report to assist in filling Local Holds

The Pandemic Support for ILS webpage has been updated to provide new curbside workflow information about check-ins, filling local holds and checkouts.

A new report, Local Holds for Curbside, has been added to the list of On Demand reports in Bibliovation. This report may be run after you’ve filled the local holds from your regular Holds Queue report. It will list active holds for pickup at your library where your library owns an available copy of the item, but may have been already trapped for a hold at another library on your Holds Queue Report. You can fill more holds at your library with local materials while delivery is running a reduced schedule.

For more information about the report and a link to the report workflow, click on the Local Holds for Curbside link on the main Reports page. https://www.scls.info/ils/reports

Linking Manual updated/BSE template added for Audio-enabled books

Two sections of the Linking Manual have been updated according to recent policy changes:

• Section VII: Sound Recordings now includes audio-enabled books.
• Section VIII: Videorecordings has had video media players removed.

A BSE template has also been added for audio-enabled books!

News Summary (4/1/2020-4/30/2020)

News (in case you missed it!)

• 4/28/2020 2,037 bibliographic records were newly cataloged and/or updated in the database between 4/6/20 and 4/27/20.
• 4/28/2020 2,207 bibliographic records with no items attached (that were created before 1/1/20) were deleted from the database.
• 4/28/2020 5,208 items and 540 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 4/27/2020 The minutes from the April CSS meeting are available online.
• 4/23/2020 ILS Staff are hosting spring virtual User Groups and registration is now open!  Please register online.
• 4/21/2020 A new Collection Code (BKJFICH) and Shelving Location (SPA) are available in Bibliovation. See the LINKcat News blog post for more details.
• 4/15/2020 The minutes from the April IC meeting are available online.
• 4/13/2020 The redirect of the Bibliovation staff URL will expire on May 15, 2020. Please see the LINKcat News blog post for details.
• 4/10/2020 The Levels of Cataloging, Sound Recordings Searching and Matching, and Sound Recordings BSE policies were updated to add audio-enabled books. See the LINKcat News blog post for more details.
• 4/10/2020 The Levels of Cataloging, Videorecordings Searching and Matching, and Videorecordings BSE policies were updated to remove video media players. See the LINKcat News blog post for more details.
• 4/6/2020 The cataloging moratorium has ended and all tasks can be resumed as usual.
• 4/2/2020 The monthly Bibliovation reports for March 2020 can be found online.
• 4/2/2020 The monthly LINKcat.info and LINKcat Mobile reports for March are posted.
• The U.S. Census Bureau has discontinued access to American FactFinder - the tools many libraries used to determine a PSTAT for patron records.  Please read the LINKcat News blog post for a list of optional replacements for finding this information.
• The CSS has provided best practices to help libraries with the creation of WEB Use ONLY patron accounts so they can access digital resources.  See the LINKcat News blog post here.