LINKcat News

News Summary (11/1/2020-11/30/2020)

News (in case you missed it!)

• 11/25/2020 5,495 bibliographic records were newly cataloged and/or updated in the database between 10/29/2020 and 11/24/2020.
• 11/25/2020 19,168 items and 2,466 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 11/25/2020 The minutes from the November 18, 2020, DIS Meeting are available online.
• 11/23/2020 A Bibliovation upgrade is scheduled for Monday, December 7 at 9 pm. See the Release notes for a full list of fixes. See the LINKcat News blog post for some additional highlights.
• 11/20/2020 The minutes from the November 10, 2020, CSS Meeting are available online.
• 11/18/2020 The minutes from the November 11, 2020, CMS Meeting are available online.
• 11/2/2020 The monthly Bibliovation reports for October 2020 can be found online.
• 11/2/2020 The monthly LINKcat.info and LINKcat Mobile reports for October are posted.

Bibliovation upgrade December 7, 9 pm

Bibliovation Upgrade

We are pleased to announce that there will be an update to Bibliovation starting at 9 pm on Monday, December 7. The upgrade does not require system downtime. This release (6.02.04) includes fixes to all modules of Bibliovation. See the Release Notes for a full list of issues addressed in this upgrade. Some, but not all, of the fixes, changes, and new features are listed below.

This upgrade includes fixes that have been tested by SCLS staff and at some libraries. To the best of everyone’s assessment, the fixes are working well and any bugs identified during testing have been fixed. However, as we learned with past upgrades and patches, we may experience unexpected results following the upgrade. We may also discover new problems. We will use the Known Problems page to document any post upgrade problems. After the upgrade, please clear your browser cache before using Bibliovation.

High Priority Fixes

This release includes fixes for the following high-priority problems (these problems are also listed in the Release Notes):

• Add Author field to the Title column in the Holds Queue report
• Add Copy number to the Holds Queue report
• Fast BIB Add default library
• Patrons with large volume of transactions have slow response times: Please note that our testing in the sandbox showed an increase in the response time speed. However, we will not close this ticket with LibLime until this fix is implemented and tested in the Bibliovation production database.

Changes and New Features

This release also includes the following changes and new features (these changes are also listed in the Release Notes):

• Normal tab now called Detail tab: The “Normal” tab on a bibliographic record is now labeled as “Detail.” The change will be reflected in manuals and training materials.
• Page navigation (pager) added to resolve response time problems for bibs with many items: In order to address response time problems on bibliographic records with many items, "pagers" of 20 items have been added in multiple places if a bib record has more than 30 items attached. This means that after the first 20 items on the record, the user will have to page through to the next set of 20 items. You can still search for individual items by item barcode and you can sort the entire list of items by clicking on the column headers. The pagers have been added in the following places:
  • If an individual library has more than 30 items on a bib record, then there is a pager on the Details and Edit Items pages. This would most likely occur only on the library's GENERIC records.
  • If there are more than 30 items on the entire bib record, then there is a pager on the Item Statuses page.
  • If there are more than 30 items on the entire bib record, then a pager appears on the title's details page in the LINKcat Discovery Layer. 
  • Please note that you can see your library's items first by using your library's custom Bibliovation URL. To use your library's custom URL, enter your agency code at the beginning of the URL. For example, a staff URL would be sca.scls.kohalibrary.com and a patron URL would be sca.linkcat.info.
• Page navigation (pager) added to resolve response time problems for bibs with many holds: In order to address response time problems on bibliographic records with many holds, "pagers" of 10 holds have been added to the list of holds on the bib record. To search the entire list of Holds, click the “Show All” button and enter your search parameter in the "Existing holds" Search field, or sort by the column headers. 
• Page navigation (pager) added to resolve response time problems for patrons with large volume of transactions: If a patron has more than 30 items checked out, then the patron record displays only the 30 most recent checkouts by default. There is a "View all" link that will display the full list of checkouts. This does not affect the checkouts display in the LINKcat patron dashboard. It only affects the staff display.
• Advanced Patron Search page: LibLime has added an additional “Search Patrons” button at the top of field list in the Advanced Patron Search page.
• OPAC/Staff notes in subscriptions now visible outside of Serials module in staff client: OPAC and Staff notes can now be seen while viewing a bibliographic record associated with a serials record in the staff view only.
• Renewals for serials subscriptions: There is now a section in the Serials module called Renewals. It will show subscriptions at a library that are close to their expiration date and gives options to extend and change the dates.

News Summary (10/1/2020-10/31/2020)

News (in case you missed it!)

• 10/21/2020 616 bibliographic records with no items attached (that were created before 7/1/20) were deleted from the database.
• 10/21/2020 8,781 items and 1,035 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 10/16/2020 Updates have been made to a policy and the linking manual to reflect Criterion Collection videorecordings being on separate records. See the LINKcat News blog post.
• 10/15/2020 The minutes from the October 7, 2020, IC Meeting and October ILS Report are available online.
• 10/14/2020 See the LINKcat News blog post for information about the moratorium on changes to existing bibliographic records, which starts Friday, October 23.
• 10/1/2020 The monthly LINKcat.info and LINKcat Mobile reports for September are posted.
• 10/1/2020 The monthly Bibliovation reports for September 2020 can be found online.

Full cataloging moratorium starting October 27

We are continuing our work on the authority control project to update existing OCLC bibliographic records in our database with up-to-date author, subject, genre, and uniform title (series) headings.

LibLime will be importing and overlaying bibliographic and authority records. This means that there needs to be a full cataloging moratorium this weekend with no work done on bib records (including BSEs). This will start tomorrow, Tuesday, October 27.

During this time, staff cannot:

1. Create, edit, or overlay records (BSE and MARC).
2. Use "Send to Catalog" from GetIt to create bib records.
3. Create new LOCAL or PERM records.
4. Delete or merge bib records.

During this time, staff can continue to:

1. Create, edit, withdraw, and delete item records for items owned by your library.
2. Use "Send to Catalog" from GetIt to create item records.
3. Work with Purchase orders in GetIt (as long as you don't send bibs to the catalog).
4. Work with Receiving and Invoicing in GetIt.
5. Update and create GEN records.
6. Do serials checkin in Serials.

This is planned to be completed for Friday, October 30. Once completed, cataloging and acquisitions staff will receive an email (should be early in the morning) when it is ok to resume creating new BSE records and sending to catalog from GetIt.

Linking Manual/Cataloging Policy changes for Criterion Collection videorecordings

The ILS Committee approved changes on October 7, 2020, to reflect that Criterion Collection videorecordings should be on separate records from other releases.

• Videorecordings Searching and Matching Policy has been updated to include Criterion Collection as a required matchpoint in the Edition field.
• Section VIII, Videorecordings of the Linking Manual has been updated to include information about Criterion Collection videorecordings.

Moratorium on changes to existing bib records October 23 through around October 29

SCLS and the Madison catalogers are currently doing an authority control update project that will update all of the existing OCLC bibliographic records in our database with up-to-date author, subject, genre, and uniform title (series) headings. During this time, Madison cataloging staff cannot overlay or edit existing OCLC bibliographic records. 

 What this means for you right now

Starting next Friday, October 23, if you submit changes to Madison on the following ILS Work Request forms:

Request to Add ISBNs or UPCs to Bibs

Report Problems with Bib Records

Report Duplicate Bib Records

those changes will be held by Madison until the next week or following week. The changes will be done after the project is completed the next week. Unfortunately, we don't have an exact end date at this time, but it should by the end of the next week.

 During this time, you can continue to:

1. Create BSEs and link items
2. "Send to catalog" from GetIt for both bib records and item records
3. Create, edit, withdraw, and delete item records for items owned by your library
4. Create LOCAL, PERM, or GEN records

What this means for you during the next week

Around October 28 or 29, there may be a day (or possibly two days) where we will ask you to refrain from creating BSEs and using "Send to Catalog" from GetIt to create new bib records while the updated bibliographic records are loaded into Bibliovation by LibLime. We will send an email out about this as soon as we have solid information. Unfortunately, we don't know exactly how long it will take for all of the updates to be made to the bib records and how long it will take LibLime to load the changed bibs back into Bibliovation.

Using the TigerWeb search tool to identify municipalities

Lucas Schneider of Madison Public Library has created a video explaining how to use the U.S. Census Bureau's 'new' search tool, TigerWeb,  to locate the correct municipality for a patron's legal place of residence.  TigerWeb is the replacement search tool for American Factfinder, which was discontinued earlier this spring

 

A link to the video has been provided on the "Assigning PSTATs" webpage.

 

The information about selecting municipal divisions for Middleton, Sun Prairie and Verona has also been updated.  Lucas has provided spreadsheets to use to help determine the voting district within those cities.

News Summary (9/1/2020-9/30/2020)

News (in case you missed it!)

• 9/30/2020 5,765 bibliographic records were newly cataloged and/or updated in the database between 08/27/2020 and 09/29/2020.
• 9/30/2020 9,243 items and 925 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 9/24/2020 A Circulation Overview Webinar will be held on October 20 from 1:30 - 3:30 pm.  Register online.
• 9/24/2020 A Patron Record & Registration Webinar will be held on October 15 from 9:30 - 11:30 am.  Register online.
• 9/24/2020 Sections VI and VIII of the Acquisitions Manual have been updated. See the LINKcat News blog post.
• 9/23/2020 The minutes from the September DIS meeting are available online.
• 9/17/2020 The minutes from the September CMS meeting are available online.
• 9/17/2020 The minutes from the September CSS meeting are available online.
• 9/3/2020 The monthly LINKcat.info and LINKcat Mobile reports for August are posted.
• 9/1/2020 The monthly Bibliovation reports for August 2020 can be found online.

Updates to GetIt Acquisitions Manual

Some updates to the GetIt Acquisitions Manual are available.

Section VI: Orders

• Added instructions to Part G (Searching and Linking PO Lines) for using the Fill-in Search button in the PO Line to search and link PO Lines to bib records in Bibliovation. 
• https://www.scls.info/sites/www.scls.info/files/svi-orders.pdf

Section VIII: Invoices and Credit Memos

• Added more detail and screenshots to entire section.
• https://www.scls.info/sites/www.scls.info/files/sviii-invoices-creditmemos.pdf

News Summary (8/1/2020-8/31/2020)

News (in case you missed it!

• 8/28/2020 One more round of patron record expiration extensions.  We have sent out the information and a survey link an email to all LINKcat directors and CIRc staff and in LINKcat News blog post.  Please, only submit one response per library.
• 8/28/2020 The minutes from the August 11 CSS Meeting are available online.
• 8/26/2020 4,313 bibliographic records were newly cataloged and/or updated in the database between 7/30/20 and 8/25/20.
• 8/26/2020 7,515 items and 633 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 8/21/2020 The minutes and ILS Report from the August IC Meeting are available online.
• 8/19/2020 We have resumed running the Long In Transit report.  We have provided details about the resumption of this report in an email to link-announce and in a LINKcat News blog post.  Please read one of these information sources for more information.
• 8/17/2020 The following collection code was deleted from Bibliovation: GGML (Go Green, Main Level).  See the minutes from the August ILS Committee meeting.
• 8/3/2020 The monthly Bibliovation reports for July 2020 can be found online.
• 8/3/2020 The monthly LINKcat.info and LINKcat Mobile reports for July are posted.