LINKcat News

News Summary (5/1/2020-5/31/2020)

News (in case you missed it!)

• 5/28/2020 The minutes from the May CSS Meeting are available online.
• 5/27/2020 The minutes from the May DIS Meeting are available online.
• 5/27/2020 May due date extension.  Based on responses to a survey sent out last week, twelve libraries requested that all materials checked out from their location have the due date extended to July 1, 2020.  Twenty-two locations requested due date extensions to August 1, 2020.  We will offer the option to extend due dates again in mid-to-late June.
• 5/26/2020 3,243 bibliographic records were newly cataloged and/or updated in the database between 4/29/20 and 5/25/20.
• 5/26/2020 5,692 items and 464 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 5/21/2020 The minutes from the May CMS Meeting are available online.
• 5/12/2020 An updated Curbside Pickup workflow has been posted to the SCLS COVID-19 Pandemic support for ILS web page and a new on-demand report provided to help libraries fill local holds.  Read the blog post here.
• 5/4/2020 Sections of the Linking Manual have been updated and a new BSE template has been added according to recent policy changes. See the LINKcat News blog post for more details.
• 5/1/2020 The monthly Bibliovation reports for April 2020 can be found online.
• 5/1/2020 The monthly LINKcat.info and LINKcat Mobile reports for April are posted.

Curbside Pickup workflow and new report to assist in filling Local Holds

The Pandemic Support for ILS webpage has been updated to provide new curbside workflow information about check-ins, filling local holds and checkouts.

A new report, Local Holds for Curbside, has been added to the list of On Demand reports in Bibliovation. This report may be run after you’ve filled the local holds from your regular Holds Queue report. It will list active holds for pickup at your library where your library owns an available copy of the item, but may have been already trapped for a hold at another library on your Holds Queue Report. You can fill more holds at your library with local materials while delivery is running a reduced schedule.

For more information about the report and a link to the report workflow, click on the Local Holds for Curbside link on the main Reports page. https://www.scls.info/ils/reports

Linking Manual updated/BSE template added for Audio-enabled books

Two sections of the Linking Manual have been updated according to recent policy changes:

• Section VII: Sound Recordings now includes audio-enabled books.
• Section VIII: Videorecordings has had video media players removed.

A BSE template has also been added for audio-enabled books!

News Summary (4/1/2020-4/30/2020)

News (in case you missed it!)

• 4/28/2020 2,037 bibliographic records were newly cataloged and/or updated in the database between 4/6/20 and 4/27/20.
• 4/28/2020 2,207 bibliographic records with no items attached (that were created before 1/1/20) were deleted from the database.
• 4/28/2020 5,208 items and 540 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 4/27/2020 The minutes from the April CSS meeting are available online.
• 4/23/2020 ILS Staff are hosting spring virtual User Groups and registration is now open!  Please register online.
• 4/21/2020 A new Collection Code (BKJFICH) and Shelving Location (SPA) are available in Bibliovation. See the LINKcat News blog post for more details.
• 4/15/2020 The minutes from the April IC meeting are available online.
• 4/13/2020 The redirect of the Bibliovation staff URL will expire on May 15, 2020. Please see the LINKcat News blog post for details.
• 4/10/2020 The Levels of Cataloging, Sound Recordings Searching and Matching, and Sound Recordings BSE policies were updated to add audio-enabled books. See the LINKcat News blog post for more details.
• 4/10/2020 The Levels of Cataloging, Videorecordings Searching and Matching, and Videorecordings BSE policies were updated to remove video media players. See the LINKcat News blog post for more details.
• 4/6/2020 The cataloging moratorium has ended and all tasks can be resumed as usual.
• 4/2/2020 The monthly Bibliovation reports for March 2020 can be found online.
• 4/2/2020 The monthly LINKcat.info and LINKcat Mobile reports for March are posted.
• The U.S. Census Bureau has discontinued access to American FactFinder - the tools many libraries used to determine a PSTAT for patron records.  Please read the LINKcat News blog post for a list of optional replacements for finding this information.
• The CSS has provided best practices to help libraries with the creation of WEB Use ONLY patron accounts so they can access digital resources.  See the LINKcat News blog post here.

New Collection Code and Shelving Location available in Bibliovation

A new Collection Code and Shelving Location are now available in Bibliovation:

• Collection Code: BKJFICH (BOOKS JU FIC CHAPTER, Chapter Books)
• Shelving Location: SPA (SPANISH LANGUAGE COLLECTION)

This Collection Code and Shelving Location were approved by the ILS Committee at its April 2020 meeting.

The Collection Code and Shelving Location can be used by any LINKcat library. For a full list of Collection Codes and Shelving Locations, see the ILS Support Codes page at https://www.scls.info/ils/codes.

If you would like SCLS staff to batch change a group of items from an existing Collection Code or Shelving Location to one of the new codes, please fill out the Batch Change Collection Code/Shelving Location/Item Type Request form, available from the ILS Forms page.

A new Collection Code and Shelving Location are now available in Bibliovation:

• Collection Code: BKJFICH (BOOKS JU FIC CHAPTER, Chapter Books)
• Shelving Location: SPA (SPANISH LANGUAGE COLLECTION)

This Collection Code and Shelving Location were approved by the ILS Committee at its April 2020 meeting.

The Collection Code and Shelving Location can be used by any LINKcat library. For a full list of Collection Codes and Shelving Locations, see the ILS Support Codes page at https://www.scls.info/ils/codes.

If you would like SCLS staff to batch change a group of items from an existing Collection Code or Shelving Location to one of the new codes, please fill out the Batch Change Collection Code/Shelving Location/Item Type Request form, available from the ILS Forms page.

Bibliovation staff URL redirect expires May 15, 2020

When we migrated from Koha to Bibliovation, the staff URL changed from scls-staff.kohalibary.com to scls.kohalibrary.com. LibLime has been redirecting the old URL to the new URL, but this will expire on May 15, 2020. Therefore, any links to the "old" URL will need to be updated to the "new" URL. Unfortunately, this is not something that can be done automatically by SCLS staff. This change only affects library staff links to Bibliovation - it does not affect links to LINKcat for patrons.

Where are the staff URLs saved?

Please take some time between now and May 15 to think about where your library may have saved URLs to the Koha staff client (now Bibliovation). Some places where URLs might be stored are:

• Bookmarks in browsers on staff computers
• Shortcuts on staff computers
• Internal library websites that are only used by library staff
• Documentation and instructions that your library created for staff
• Receipt printer shortcuts on staff PCs
• Spine label shortcuts on staff PCs

Of course, due to current library closures it may not be possible to update bookmarks and shortcuts on staff PCs right now. It's fine if you cannot update these saved URLs before May 15! You can make the updates when you return to your library.

How do I update the URLs?

For browser bookmarks and shortcuts, you can edit the existing bookmark/shortcut and replace the old URL with the new URL. You can also delete the existing bookmark/shortcut and create a new bookmark/shortcut with the new URL. For internal documentation or websites, you can do a find and replace to update the URLs.

How do I update the URL in the receipt and/or spine label printer Firefox profile shortcuts?

There are special procedures for updating the receipt and spine label printer shortcuts. Instructions are posted on the ILS Support Manuals page at: https://www.scls.info/sites/www.scls.info/files/changing-the-url-in-printerprofiles.pdf.

Can I use my library's unique Bibliovation URL?

Yes! In Bibliovation, each library can use a unique URL for staff as well as for patrons. Your library's unique URL is <agency code>.scls.kohalibrary.com. (For example, the URL for SCLS is sca.scls.kohalibrary.com.) If you use your library's unique URL, then your library's items will display first on the "Normal" screen of the bib record, the "Edit items" screen of the bib record, and on the "Item status" screen of the bib record.

What about the LINKcat URL?

The generic URL for LINKcat is www.linkcat.info. Each library also has a unique LINKcat URL, which can be used for patrons. Your library's unique LINKcat URL is <agency code>.linkcat.info. (For example, the unique URL for SCLS is sca.linkcat.info.) Always use *.linkcat.info for any patron-facing information. Please do not use the scls.kohalibrary.com URL for anything that patrons will see.

I need help with this

If you need help with updating bookmarks, shortcuts, or anything else, you can contact the Help Desk. See the Get Help page for information on contacting the Help Desk.

Special note about GetIt Acquisitions

The URLs for GetIt Acquisitions were not redirected from Koha to Bibliovation. Libraries who are using GetIt Acquisitions must use their library's unique URL in order to use GetIt. The library's unique URL is <agency code>.scls.kohalibrary.com.

Cataloging policy changes: Audio-enabled books

The new audio-enabled book format (also referred to as Vox books or Wonderbooks) will now be fully cataloged and available for holds. (Note: for Vox books, only the newer books with micro-USB charging ports will be cataloged. The older Vox books will remain on GENERIC records.)

The following policy changes were approved by the ILS Committee on April 1, 2020:

• Levels of Cataloging Policy: added the phrase All non-local audio-enabled books with micro-USB port under the Sound Recordings section. (This means that all audio-enabled books with micro-USB ports will receive full OCLC MARC cataloging.)
• Sound Recordings Searching and Matching Policy: Under “Description (format, length): Formats include:” add audio-enabled book with micro-USB port. (This means that audio-enabled books are match points in the Description field.)
• Sound Recordings BSE (Bibliographic Short Entry) Policy: Under “Title, including sub-titles” add Audio-enabled: include (audio-enabled book) in the title. (This means that BSEs for audio-enabled books should have (audio-enabled book) at the end of the title.)

Moving forward, library staff can now create BSE records for any Vox or Wonderbooks that have micro-USB ports. The Linking Manual will be updated as soon as possible.

Cataloging policy changes: Video media players (GoChips) removed

Due to the discontinuation of the GoChip and GoChip Beam formats, these formats are no longer being cataloged. They have been removed from the relevant cataloging policies.

The following policy changes were approved by the ILS Committee on April 1, 2020:

• Videorecordings Searching and Matching Policy
• Videorecordings BSE (Bibliographic Short Entry) Policy
• Levels of Cataloging Policy

The Linking Manual will be updated as soon as possible.

Full cataloging moratorium starting April 3 at 5 pm

We are continuing our work on the authority control project to update existing OCLC bibliographic records in our database with up-to-date author, subject, genre, and uniform title (series) headings.

LibLime will be importing and overlaying bibliographic and authority records. This means that there needs to be a full cataloging moratorium this weekend with no work done on bib records (including BSEs). This will start this Friday, April 3, at 5 pm.

During this time, staff cannot:

1. Create, edit, or overlay records (BSE and MARC).
2. Use "Send to Catalog" from GetIt to create bib records.
3. Create new LOCAL or PERM records.
4. Delete or merge bib records.

During this weekend staff can continue to:

1. Create, edit, withdraw, and delete item records for items owned by your library.
2. Use "Send to Catalog" from GetIt to create item records.
3. Work with Purchase orders in GetIt (as long as you don't send bibs to the catalog).
4. Work with Receiving and Invoicing in GetIt.
5. Update and create GEN records.
6. Do serials checkin in Serials.

This is planned to be completed for Monday, April 6. Once completed, cataloging and acquisitions staff will receive an email (should be early in the morning) when it is ok to resume creating new BSE records and sending to catalog from GetIt.

LibLime will be importing and overlaying bibliographic and authority records. This means that there needs to be a full cataloging moratorium this weekend with no work done on bib records (including BSEs). This will start this Friday, April 3, at 5 pm.

During this time, staff cannot:

1. Create, edit, or overlay records (BSE and MARC).
2. Use "Send to Catalog" from GetIt to create bib records.
3. Create new LOCAL or PERM records.
4. Delete or merge bib records.

During this weekend staff can continue to:

1. Create, edit, withdraw, and delete item records for items owned by your library.
2. Use "Send to Catalog" from GetIt to create item records.
3. Work with Purchase orders in GetIt (as long as you don't send bibs to the catalog).
4. Work with Receiving and Invoicing in GetIt.
5. Update and create GEN records.
6. Do serials checkin in Serials.

This is planned to be completed for Monday, April 6. Once completed, cataloging and acquisitions staff will receive an email (should be early in the morning) when it is ok to resume creating new BSE records and sending to catalog from GetIt.

New options for searching for PSTAT information - replacements for American Fact Finder

The U.S. Census Bureau has discontinued access to the American Fact Finder tool as of 3/31/2020.  Here are some options for library staff to use to help determine the PSTAT (sort1 field) for new patron records and updated patron address information.

An updated digital Census Tract map can be found here: https://tigerweb.geo.census.gov/tigerweb/ You have to enable these options - Census Tracts, Blocks layer and the Places and County Subdivisions layer - to find the relevant information. The address search bar along the top can then be used to find where a particular residence falls within these areas.

• The Firefox extension that an MPL staff person created will, when enabled, automatically populate the sort1 (PSTAT) field in a patron’s record based on data from the US Census Bureau – if there is corresponding data for the address in their database. If there is not, you should mark the address as “UNDETERMINED”. ILS staff periodically perform clean-up on patron record’s that have an UNDETERMINED PSTAT.
• SCLS staff have reviewed and approved the script for this extension but do not provide support for it.

Another resource is My Vote WI - this does not provide enough detail for cities that use Census tracts in their PSTATs, but it works well for smaller incorporated places and townships. The exception to this is places like Village of Brooklyn which has multiple counties, because the My Vote site doesn't distinguish which county it is in.

• Click on the Search by Address button and enter the address information in the pop-up.

AccessDane provides county subdivision-level info via address searches for Dane County only.

• Click on the Address button under the Parcel Search header and enter the street address.