In January 2018 SCLS staff replaced existing, generic System-based PSTATs with more granular county or municipality-based PSTAT codes and descriptions for counties in Wisconsin. This was done in order to provide granular data and circulation statistics to adjacent counties during the Adjacent County reimbursement process and to also help staff find possible PSTATs by eliminating the generic system-based codes and replacing them with generic County codes.
The addition of all of these codes make the pull-down list for the Sort field 1 in the patron record enormous. However, the field is a responsive field so you only need to start typing the name of the municipality to get to the section of the list that you want.
DO NOT ENTER CODES or NAMES OF MUNICIPALITIES DIRECTLY INTO THE Sort field 1 IN THE PATRON RECORD. THIS IS A FREE-TEXT FIELD AND IF YOU OR YOUR STAFF ENTER OLD, INCORRECT CODES OR MIS-SPELLED NAMES THE SYSTEM WILL ACCEPT THEM. USE THE PULL-DOWN MENU TO SELECT THE MOST SPECIFIC MUNICIPALITY; village, town, city or county; BY NAME.
We encountered this problem during the 2018 Annual report process so we know that there are staff out there still manually entering codes and/or names of municipalities.
AS ALWAYS – if you are uncertain about which municipality to select, choose the UNDETERMINED option and make sure you go back later and update the patron record with the most granular and correct PSTAT possible.
Thank you for your attention. Heidi O.