LINKcat News

News Summary (8/1/2019-8/31/2019)

News (in case you missed it!)

• 8/29/2019 Registration for Bibliovation training is open. Please sign up for training online.
• 8/27/2019 The minutes from the August ILS Committee Meeting are available online.
• 8/1/2019 The monthly Koha reports for July 2019 can be found online.
• 8/1/2019 The monthly LINKcat.info and LINKcat Mobile reports for July are posted.

 

Registration for Bibliovation Training is now open!

Attendance at any of the Bibliovation Train the Trainer sessions will fulfill your in-person requirement for 2019 certification.  Bibliovation Training is grouped by location below. 

In order to make sure that everyone is trained in time for the migration, we are following the "train the trainer" concept. Staff who attend these workshops are responsible for training the other staff at their libraries. Each library can send two staff members to Circulation training.  Each library can send one staff member to Cataloging training and one staff member to Serials training.

https://www.scls.info/ils/training

Kilbourn Public Library in Wisconsin Dells (WID), Community Room

• Bibliovation Cataloging Workshop: October 16, 9:30 am – 12:00 pm -- Register online

• Bibliovation Serials Workshop: October 16, 12:30 pm – 3:00 pm -- Register online

• Bibliovation Circulation Workshop: October 17, 9:00 am – 12:00 pm -- Register online

Portage County Public Library in Stevens Point (STP), Pinery Room

• Bibliovation Serials Workshop: October 22, 9:30 am – 12:00 pm -- Register online

• Bibliovation Cataloging Workshop: October 22, 12:30 pm - 3:00 pm -- Register online

• Bibliovation Circulation Workshop: October 23, 12:30 pm – 3:30 pm -- Register online

Village of McFarland (across the street from the E.D. Locke Public Library)

• Bibliovation Circulation Workshop: October 29, 9:00 am – 12:00 pm -- Register online

• Bibliovation Circulation Workshop: October 29, 12:30 pm – 3:30 pm -- Register online

• Bibliovation Cataloging Workshop: October 30, 9:00 am – 11:30 am --  Register online

• Bibliovation Serials Workshop: October 30, 12:30 pm – 3:00 pm -- Register online

Ruth Culver Public Library in Prairie du Sac (PDS)

• Bibliovation Cataloging Workshop: November 5, 9:00 am – 11:30 am -- Register online

• Bibliovation Serials Workshop: November 5, 12:30 pm – 3:00 pm -- Register online

• Bibliovation Circulation Workshop: November 6, 9:00 am – 12:00 pm -- Register online

SCLS Headquarters (SCA), Badger/Chester Rooms

• Bibliovation Circulation Workshop: November 12, 12:30 pm – 3:30 pm -- Register online

• Bibliovation Serials Workshop: November 14, 9:30 am – 12:00 pm -- Register online

• Bibliovation Cataloging Workshop: November 14, 1:00 pm – 3:30 pm -- Register online

Madison Public Library-Central (MAD), Community Room 302

• Bibliovation Circulation Workshop: November 14, 9:30 am - 12:30 pm -- Register online

Brodhead Memorial Library (BRD)

• Bibliovation Serials Workshop: November 19, 9:30 am – 12:00 pm -- Register online

• Bibliovation Cataloging Workshop: November 19, 1:00 pm – 3:30 pm -- Register online

• Bibliovation Circulation Workshop: November 20, 9:30 am - 12:30 pm -- Register online

Moratorium on changes to existing bib records August 13 through around August 23

SCLS and the Madison catalogers are currently doing an authority control update project that will update all of the existing OCLC bibliographic records in our database with up-to-date author, subject, genre, and uniform title (series) headings. During this time, Madison cataloging staff cannot overlay or edit existing OCLC bibliographic records. 

 

What this means for you right now

Starting next Tuesday, August 13, if you submit changes to Madison on the following ILS Work Request forms:

 

Request to Add ISBNs or UPCs to Bibs

Report Problems with Bib Records

Report Duplicate Bib Records

 

those changes will be held by Madison until the next week or following week. The changes will be done after the project is completed in later August. Unfortunately, we don't have an exact end date at this time, but it should be the week of August 19.

 

During this time, you can continue to:

1. Create BSEs and link items

2. "Send to catalog" from GetIt for both bib records and item records

3. Create, edit, withdraw, and delete item records for items owned by your library

4. Create LOCAL, PERM, or GEN records

 

What this means for you in later August

During the week of August 19, there may be a day (or possibly two days) where we will ask you to refrain from creating BSEs and using "Send to Catalog" from GetIt to create new bib records while the updated bibliographic records are loaded into Koha by LibLime. We will send an email out about this as soon as we have solid information. Unfortunately, we don't know exactly how long it will take for all of the updates to be made to the bib records and how long it will take LibLime to load the changed bibs back into Koha.

 

Monthly batch delete of Withdrawn Items

Normally we do a batch delete of Withdrawn items every month. However, there will be no batch delete of Withdrawn items for August. We will resume the batch delete of Withdrawn items at the end of September. Items that are currently Withdrawn will remain in Koha with the Withdrawn status until the end of September.

Circulation Policy Review: Items missing from Library Hold Shelf

Have you ever had one of those days ...?  The patron has looked for their item on the hold shelf, you've looked, a couple of co-workers checked the shelves as well and ... it's just not there!

The ILS Policy for Items that go missing from your hold Shelf is as follows:

If items go missing from a library’s hold shelf, the item should be checked out to that library’s “Missing Hold Shelf” card.  Follow the procedure in the Circulation Manual, Section IX Placing and Managing Holds, Part M. Items Missing from your Hold Shelf.

Approved by ILS Committee; 3/7/2012

Here's the procedure from the above cited section of the Circulation Manual:

Procedure for checking items out to your library's Hold Shelf card.
Item has been checked in at your library and placed on the hold shelf for a patron. If the patron and staff members are unable to locate the item when the patron is trying to check the item out OR when you run your daily Holds Queue report and the item that lapsed on the hold shelf is not on the hold shelf, follow these steps:

• Check the item out to your library's Hold Shelf card.
• Re-queue the patron’s hold as necessary.
• If the item is found, it will be checked in eventually, either to fill a hold or when it is received at the owning library. If this is the case, the process of checking the item in will remove the item from your library’s Hold Shelf card.
• If the item is not found and the item Lost Status converts to Lost, your library becomes a“patron”with a lost item on its account. You will need to reimburse the owning library for the lost item, within 6 months of the date the item converted to Lost.
  • Some libraries change the due date to 5 months from the date of checking the item out to their Hold Shelf. If your library does this, be prepared to pay the owning library for the lost item within one(1) month of the items converting to lost, in order to reimburse the owning library within the 6 month period.