LINKcat News

News Summary (10/1/2020-10/31/2020)

News (in case you missed it!)

• 10/21/2020 616 bibliographic records with no items attached (that were created before 7/1/20) were deleted from the database.
• 10/21/2020 8,781 items and 1,035 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 10/16/2020 Updates have been made to a policy and the linking manual to reflect Criterion Collection videorecordings being on separate records. See the LINKcat News blog post.
• 10/15/2020 The minutes from the October 7, 2020, IC Meeting and October ILS Report are available online.
• 10/14/2020 See the LINKcat News blog post for information about the moratorium on changes to existing bibliographic records, which starts Friday, October 23.
• 10/1/2020 The monthly LINKcat.info and LINKcat Mobile reports for September are posted.
• 10/1/2020 The monthly Bibliovation reports for September 2020 can be found online.

Full cataloging moratorium starting October 27

We are continuing our work on the authority control project to update existing OCLC bibliographic records in our database with up-to-date author, subject, genre, and uniform title (series) headings.

LibLime will be importing and overlaying bibliographic and authority records. This means that there needs to be a full cataloging moratorium this weekend with no work done on bib records (including BSEs). This will start tomorrow, Tuesday, October 27.

During this time, staff cannot:

1. Create, edit, or overlay records (BSE and MARC).
2. Use "Send to Catalog" from GetIt to create bib records.
3. Create new LOCAL or PERM records.
4. Delete or merge bib records.

During this time, staff can continue to:

1. Create, edit, withdraw, and delete item records for items owned by your library.
2. Use "Send to Catalog" from GetIt to create item records.
3. Work with Purchase orders in GetIt (as long as you don't send bibs to the catalog).
4. Work with Receiving and Invoicing in GetIt.
5. Update and create GEN records.
6. Do serials checkin in Serials.

This is planned to be completed for Friday, October 30. Once completed, cataloging and acquisitions staff will receive an email (should be early in the morning) when it is ok to resume creating new BSE records and sending to catalog from GetIt.

Linking Manual/Cataloging Policy changes for Criterion Collection videorecordings

The ILS Committee approved changes on October 7, 2020, to reflect that Criterion Collection videorecordings should be on separate records from other releases.

• Videorecordings Searching and Matching Policy has been updated to include Criterion Collection as a required matchpoint in the Edition field.
• Section VIII, Videorecordings of the Linking Manual has been updated to include information about Criterion Collection videorecordings.

Moratorium on changes to existing bib records October 23 through around October 29

SCLS and the Madison catalogers are currently doing an authority control update project that will update all of the existing OCLC bibliographic records in our database with up-to-date author, subject, genre, and uniform title (series) headings. During this time, Madison cataloging staff cannot overlay or edit existing OCLC bibliographic records. 

 What this means for you right now

Starting next Friday, October 23, if you submit changes to Madison on the following ILS Work Request forms:

Request to Add ISBNs or UPCs to Bibs

Report Problems with Bib Records

Report Duplicate Bib Records

those changes will be held by Madison until the next week or following week. The changes will be done after the project is completed the next week. Unfortunately, we don't have an exact end date at this time, but it should by the end of the next week.

 During this time, you can continue to:

1. Create BSEs and link items
2. "Send to catalog" from GetIt for both bib records and item records
3. Create, edit, withdraw, and delete item records for items owned by your library
4. Create LOCAL, PERM, or GEN records

What this means for you during the next week

Around October 28 or 29, there may be a day (or possibly two days) where we will ask you to refrain from creating BSEs and using "Send to Catalog" from GetIt to create new bib records while the updated bibliographic records are loaded into Bibliovation by LibLime. We will send an email out about this as soon as we have solid information. Unfortunately, we don't know exactly how long it will take for all of the updates to be made to the bib records and how long it will take LibLime to load the changed bibs back into Bibliovation.

Using the TigerWeb search tool to identify municipalities

Lucas Schneider of Madison Public Library has created a video explaining how to use the U.S. Census Bureau's 'new' search tool, TigerWeb,  to locate the correct municipality for a patron's legal place of residence.  TigerWeb is the replacement search tool for American Factfinder, which was discontinued earlier this spring

 

A link to the video has been provided on the "Assigning PSTATs" webpage.

 

The information about selecting municipal divisions for Middleton, Sun Prairie and Verona has also been updated.  Lucas has provided spreadsheets to use to help determine the voting district within those cities.