LINKcat News

Moratorium on changes to existing bib records October 29 through around November 7

SCLS and the Madison catalogers are currently planning an authority control update project that will update all of the existing OCLC bibliographic records in our database with up-to-date author, subject, genre, and uniform title (series) headings. During this time, Madison cataloging staff cannot overlay or edit existing OCLC bibliographic records.

What this means for you right now

Starting Saturday, October 29, if you submit changes to Madison on the following ILS Work Request forms:

Request to Add ISBNs or UPCs to Bibs

Report Problems with Bib Records

Report Duplicate Bib Records

those changes will be held by Madison until the next week or following week. The changes will be done after the project is completed the next week. Unfortunately, we don't have an exact end date at this time, but it should by the second week of November.

 During this time, you can continue to:

• Create BSEs and link items
• "Send to catalog" from GetIt for both bib records and item records
• Create, edit, withdraw, and delete item records for items owned by your library
• Create LOCAL, PERM, or GEN records

What this means for you during the next week

Around November 5 and 6, there may be a day (or possibly two days) where we will ask you to refrain from creating BSEs and using "Send to Catalog" from GetIt to create new bib records while the updated bibliographic records are loaded into Bibliovation by LibLime. We will send an email out about this as soon as we have solid information. Unfortunately, we don't know exactly how long it will take for all of the updates to be made to the bib records and how long it will take LibLime to load the changed bibs back into Bibliovation.

News Summary (9/1/2022-9/30/2022)

News (in case you missed it!)

• 9/28/2022 4,202 bibliographic records were newly cataloged and/or updated in the database between 9/1/2022 and 9/27/2022.
• 9/28/2022 14,251 items and 1,779 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 9/23/2022 The minutes from the September CMS Meeting are available online.
• 9/22/2022  Registration is now open for the GetIt Acquistions User Group scheduled for October 26, 2022 at 1:30 pm via Zoom.  Register online.
• 9/20/2022 The minutes from the September CSS Meeting are available online.
• 9/20/2022 The system administration work was competed last night during the partial downtime.
• 9/19/2022 There will be a partial Bibliovation downtime Monday, September 19 from 8 - 8:30pm. Circulation functions, including checkin, checkout, self-checks, and sorters will continue to work. Searching will continue to work, but if new item or bibliographic records are added or edited during this time, the changes may not be reflected right away. Patrons will still be able to access their account information in LINKcat.
• 9/19/2022 We have created a form to gather patron and staff feedback regarding the recent multi-part DVD set change. The form is available from the ILS Support Cataloging page.
• 9/9/2022 A Bibliovation upgrade will take place on Tuesday, September 13 after 9pm. The fixes in this upgrade only affect sorters. Please see the release notes for information on the sorter fixes. All staff should clear browser cache before using Bibliovation on Wednesday, September 14.
• 9/2/2022 The monthly Bibliovation reports for August 2022 can be found online.
• 9/2/2022 The monthly LINKcat.info and LINKcat Mobile reports for August 2022 are posted.
• 9/2/2022 The Bibliovation staff URL is scls.bibliovation.com. The redirect from the old URL of scls.kohalibrary.com is no longer working.