LINKcat News

Full cataloging moratorium COMPLETE

All updated records have been imported, and the full cataloging moratorium has been lifted. You can resume cataloging and creating BSEs!

Full cataloging moratorium starting TOMORROW, Saturday, March 29

We are continuing our work on the authority control project to update existing OCLC bibliographic records in our database with up-to-date author, subject, genre, and uniform title (series) headings.

LibLime will be importing and overlaying bibliographic and authority records. This means that there needs to be a full cataloging moratorium this weekend with no work done on bib records (including BSEs). This will start tomorrow, Saturday, March 29.

During this time, staff cannot:

1. Create, edit, or overlay records (BSE and MARC).
2. Use "Send to Catalog" from GetIt to create bib records.
3. Create new LOCAL or PERM records.
4. Delete or merge bib records.

During this time, staff can continue to:

1. Create, edit, withdraw, and delete item records for items owned by your library.
2. Use "Send to Catalog" from GetIt to create item records.
3. Work with Purchase orders in GetIt (as long as you don't send bibs to the catalog).
4. Work with Receiving and Invoicing in GetIt.
5. Update and create GEN records.
6. Do serials checkin in Serials.

This is planned to be completed for Monday, March 31. Once completed, cataloging and acquisitions staff will receive an email (should be early in the morning) when it is ok to resume creating new BSE records and sending to catalog from GetIt.

Moratorium on changes to existing bib records March 22 through around March 31

SCLS and the Madison catalogers are currently planning an authority control update project that will update all of the existing OCLC bibliographic records in our database with up-to-date author, subject, genre, and uniform title (series) headings. During this time, Madison cataloging staff cannot overlay or edit existing OCLC bibliographic records.

 What this means for you right now

Starting Saturday, March 22, if you submit changes to Madison on the following ILS Work Request forms:

Request to Add ISBNs or UPCs to Bibs

Report Problems with Bib Records

Report Duplicate Bib Records

those changes will be held by Madison until the next week or following week. The changes will be done after the project is completed the next week. Unfortunately, we don't have an exact end date at this time, but it should by the end of the next week.

 During this time, you can continue to:

• Create BSEs and link items
• "Send to catalog" from GetIt for both bib records and item records
• Create, edit, withdraw, and delete item records for items owned by your library
• Create LOCAL, PERM, or GEN records

What this means for you during the next week

Around March 29 and 30, there may be a day (or possibly two days) where we will ask you to refrain from creating BSEs and using "Send to Catalog" from GetIt to create new bib records while the updated bibliographic records are loaded into Bibliovation by LibLime. We will send an email out about this as soon as we have solid information. Unfortunately, we don't know exactly how long it will take for all of the updates to be made to the bib records and how long it will take LibLime to load the changed bibs back into Bibliovation.

New Collection Codes available in Bibliovation

New Collection Codes are now available in Bibliovation:

• BAEA - BOOK/AUDIO-ENABLED AD - Audio-Enabled Books
• BAEJFI - BOOK/AUDIO-ENABLED JU FIC - Audio-Enabled Books, Fiction
• BAEJNF - BOOK/AUDIO-ENABLED JU NFIC - Audio-Enabled Books, Non-Fiction

These Collection Codes were approved by the ILS Committee at its February 2025 meeting.

The Collection Codes can be used by any LINKcat library. For a full list of Collection Codes, see the ILS Support Codes page at https://www.scls.info/ils/codes.

If you would like SCLS staff to batch change a group of items from an existing Collection Code to one of the new codes, please fill out the Batch Change Collection Code/Shelving Location/Item Type Request form, available from the ILS Forms page.

Local Holds: additional format approved and new Item Type added

On February 5, 2025, the ILS Committee approved DVD7 materials as eligible for Local Hold Parameters.  The new  Item Type DVDLH7 was created for this use.

 

This new Local Hold Item Type,  "DVD, Local Hold, 7 day (DVDLH7)" will be used for Newly Released, 7 day DVDs. This code has been added to the list of Item Types in Bibliovation. 

• The Default Library Circulation Rule "LH 0.00 fines, 7 day loan, 0 renewals, home holds" was created for this new item type.
• If your library charges overdue fines for these materials at your library, you must submit a Circulation Rules Change Request form to create a library-specific circulation rule charging overdue fines.

A reminder to all libraries assigning Local Hold parameters to their materials: Use is limited to new items and the amount of time these parameters can be applied is a maximum of 60 days.  Follow the rules located in the Linking Manual, Appendix I Local Holds.

New Collection Codes available in Bibliovation

New Collection Codes are now available in Bibliovation:

• LPFIFA - LARGE PRINT FIC FANTASY - Large Print, Fantasy Fiction
• LPFIHI - LARGE PRINT FIC HISTORICAL - Large Print, Historical Fiction
• LPFIRO - LARGE PRINT FIC ROMANCE - Large Print, Romance Fiction

These Collection Codes were approved by the ILS Committee at its December 2024 meeting.

The Collection Codes can be used by any LINKcat library. For a full list of Collection Codes, see the ILS Support Codes page at https://www.scls.info/ils/codes.

If you would like SCLS staff to batch change a group of items from an existing Collection Code to one of the new codes, please fill out the Batch Change Collection Code/Shelving Location/Item Type Request form, available from the ILS Forms page.

Full cataloging moratorium COMPLETE

All updated records have been imported, and the full cataloging moratorium has been lifted. You can resume cataloging and creating BSEs!

Full cataloging moratorium starting TOMORROW, Saturday, October 26

We are continuing our work on the authority control project to update existing OCLC bibliographic records in our database with up-to-date author, subject, genre, and uniform title (series) headings.

LibLime will be importing and overlaying bibliographic and authority records. This means that there needs to be a full cataloging moratorium this weekend with no work done on bib records (including BSEs). This will start tomorrow, Saturday, October 26.

During this time, staff cannot:

1. Create, edit, or overlay records (BSE and MARC).
2. Use "Send to Catalog" from GetIt to create bib records.
3. Create new LOCAL or PERM records.
4. Delete or merge bib records.

During this time, staff can continue to:

1. Create, edit, withdraw, and delete item records for items owned by your library.
2. Use "Send to Catalog" from GetIt to create item records.
3. Work with Purchase orders in GetIt (as long as you don't send bibs to the catalog).
4. Work with Receiving and Invoicing in GetIt.
5. Update and create GEN records.
6. Do serials checkin in Serials.

This is planned to be completed for Monday, October 28. Once completed, cataloging and acquisitions staff will receive an email (should be early in the morning) when it is ok to resume creating new BSE records and sending to catalog from GetIt.

Moratorium on changes to existing bib records October 19 through around October 28

SCLS and the Madison catalogers are currently planning an authority control update project that will update all of the existing OCLC bibliographic records in our database with up-to-date author, subject, genre, and uniform title (series) headings. During this time, Madison cataloging staff cannot overlay or edit existing OCLC bibliographic records.

 What this means for you right now

Starting Saturday, October 19, if you submit changes to Madison on the following ILS Work Request forms:

Request to Add ISBNs or UPCs to Bibs

Report Problems with Bib Records

Report Duplicate Bib Records

those changes will be held by Madison until the next week or following week. The changes will be done after the project is completed the next week. Unfortunately, we don't have an exact end date at this time, but it should by the end of the next week.

 During this time, you can continue to:

• Create BSEs and link items
• "Send to catalog" from GetIt for both bib records and item records
• Create, edit, withdraw, and delete item records for items owned by your library
• Create LOCAL, PERM, or GEN records

What this means for you during the next week

Around October 26 or 27, there may be a day (or possibly two days) where we will ask you to refrain from creating BSEs and using "Send to Catalog" from GetIt to create new bib records while the updated bibliographic records are loaded into Bibliovation by LibLime. We will send an email out about this as soon as we have solid information. Unfortunately, we don't know exactly how long it will take for all of the updates to be made to the bib records and how long it will take LibLime to load the changed bibs back into Bibliovation.

Full cataloging moratorium COMPLETE

All updated records have been imported, and the full cataloging moratorium has been lifted. You can resume cataloging and creating BSEs!