LINKcat News

Bibliovation Staff URL Change May 31, 2022

The Bibliovation staff URL will be changing from scls.kohalibrary.com to scls.bibliovation.com during the day on May 31, 2022. LibLime will be doing a redirect from the old URL to the new URL until September 1, 2022. Because of the redirect, the change will happen behind the scenes and should not impact existing URLs right away. However, any links to the “old” URL will need to be updated to the “new” URL sometime between June 1, 2022 and September 1, 2022. Unfortunately, this is not something that can be done automatically by SCLS staff. No URL updates should be done prior to June 1, 2022.

Where are the staff URLs saved?
Please take some time between now and June 1 to think about where your library may have saved URLs to Bibliovation. Some places where URLs might be stored are:

• Bookmarks in browsers on staff computers
• Shortcuts on staff computers
• Internal library websites that are only used by library staff
• Documentation and instructions that your library created for staff
• Receipt printer shortcuts on staff PCs
• Spine label shortcuts on staff PCs

How do I update the URLs?
For browser bookmarks and shortcuts, you can edit the existing bookmark/shortcut and replace the old URL with the new URL. You can also delete the existing bookmark/shortcut and create a new bookmark/shortcut with the new URL. For internal documentation or websites, you can do a find and replace to update the URLs.

How do I update the URL in the receipt and/or spine label printer Firefox profile shortcuts?
There are special procedures for updating the receipt and spine label printer shortcuts. Instructions are posted on the ILS Support Manuals page.

Can I use my library's unique Bibliovation URL?
Yes! In Bibliovation, each library can use a unique URL for staff as well as for patrons. Your library's unique URL is <agency code>.scls.bibliovation.com. (For example, the URL for SCA will be sca.scls.bibliovation.com.) If you use your library's unique URL, then your library's items will display first on the "Detail" screen of the bib record, the "Edit items" screen of the bib record, and on the "Item status" screen of the bib record.

What about the LINKcat URL?
The generic URL for LINKcat is www.linkcat.info. The www.linkcat.info URL is not changing. Each library also has a unique LINKcat URL, which can be used for patrons. Your library's unique LINKcat URL is <agency code>.linkcat.info. (For example, the unique URL for SCLS is sca.linkcat.info.) Always use <agency code>.linkcat.info for any patron-facing information. Please do not use the scls.bibliovation.com URL for any patron materials or websites. If you are copying and pasting URLs into websites or other patron materials, be sure that you are using <agency code>.linkcat.info instead of scls.bibliovation.com.

What does this mean for patrons?
Patrons should not notice a change. Patrons will still be able to use www.linkcat.info to access LINKcat. Patron PCs in the library will continue to take patrons into the library's custom-branded LINKcat instance.

I need more help with this
If you need help with updating bookmarks, shortcuts, or anything else, you can contact the Help Desk. See the Get Help page for information on contacting the Help Desk.

Special note about GetIt Acquisitions
Libraries who are using GetIt Acquisitions must continue to use their library's unique URL in order to use GetIt. The library's unique URL is <agency code>.scls.bibliovation.com.

Linking Manual updated for large print audio-enabled books

Section VII: Sound Recordings of the Linking Manual has been updated to include information on large print audio-enabled books. 

The main changes include:

• Large print audio-enabled books should not be linked to records for regular print ones of the same title and vice versa.
• When creating a BSE record for large print audio-enabled books, "large print" should be put in the edition statement (250 field).

New Collection Code available in Bibliovation

A new Collection Code is now available in Bibliovation:

• BKAFIUR - BOOKS AD FIC URBAN - Urban Fiction

This Collection Code and Shelving Location were approved by the ILS Committee at its February 2022 meeting.

The Collection Code and Shelving Location can be used by any LINKcat library. For a full list of Collection Codes and Shelving Locations, see the ILS Support Codes page at https://www.scls.info/ils/codes.

If you would like SCLS staff to batch change a group of items from an existing Collection Code or Shelving Location to one of the new codes, please fill out the Batch Change Collection Code/Shelving Location/Item Type Request form, available from the ILS Forms page.

Bibliovation 7.00.15 Upgrade: Monday, January 10, 2022 after 9pm

Bibliovation Upgrade

We are pleased to announce that there will be an update to Bibliovation starting at 9pm on Monday, January 10, 2022. The upgrade will require system downtime from approximately 9pm to midnight. This release (7.00.15) includes fixes to most modules of Bibliovation; however, most of the fixes are in Circulation. See the Release Notes for a full list of issues addressed in this upgrade. Some, but not all, of the fixes, changes, and new features are listed below.

This upgrade includes fixes that have been tested by SCLS staff and at some libraries. To the best of everyone’s assessment, the fixes are working well and any bugs identified during testing have been fixed. However, as we learned with past upgrades and patches, we may experience unexpected results following the upgrade. We may also discover new problems. We will use the Known Problems page to document any post upgrade problems. After the upgrade, please clear your browser cache before using Bibliovation.

High Priority Fixes

This release includes fixes for the following high-priority problems (these problems are also listed in the Release Notes):

• Reduced Transportation Holds not working
• Advanced search option "Only items currently available for loan or reference" includes items not available for loan
• In transit holds not counted as "active" holds on Patron Dashboard page
• Hold requests on Holds Queue report blocking walk-in check out on self check unit
• Patron data in left sidebar not cleared when using Clear screen button

Changes and New Features

This release also includes the following changes and new features (these changes are also listed in the Release Notes):

• Patron Group: (This feature will not be enabled until after the upgrade.) A new feature allows staff to link family members together. One patron record is designated as the Leader of the Group, and other family members are linked to it. (Please note that this does NOT work in conjunction with the linked accounts functionality in the Solus Mobile App.)
• Delete Patron functionality moved: Delete Patron functionality used to be located in the “More” button located on many of the Patron record screens. In Bibliovation this functionality was moved to the left screen menu list and an internal permission was added to designate which staff had the ability to delete patron records.
• Sort options now customizable: We now have the ability to customize the sort options that are displayed on the search results page.

New Collection Code and Shelving Location available in Bibliovation

A new Collection Code and Shelving Location are now available in Bibliovation:

• Collection Code: LPPB - LARGE PRINT PICTURE BOOKS - Large Print, Picture Books
• Shelving Location: STU - Studio

This Collection Code and Shelving Location were approved by the ILS Committee at its December 2021 meeting.

The Collection Code and Shelving Location can be used by any LINKcat library. For a full list of Collection Codes and Shelving Locations, see the ILS Support Codes page at https://www.scls.info/ils/codes.

If you would like SCLS staff to batch change a group of items from an existing Collection Code or Shelving Location to one of the new codes, please fill out the Batch Change Collection Code/Shelving Location/Item Type Request form, available from the ILS Forms page.

New Collection Codes and Shelving Locations available in Bibliovation

New Collection Codes and Shelving Locations are now available in Bibliovation:

Collection Codes

• BAEJ - BOOK/AUDIO-ENABLED JU - Audio-Enabled Books
• BKJFIBE - BOOKS JU FIC BEGINNER - Beginner Readers
• BKYFIGNMG - BOOKS YA FIC GRAPHIC NOVELS MANGA - Graphic Novels, Manga
• PAAFICL - PAPERBACKS AD FIC CLASSICS - Classics Paperbacks

Shelving Locations

• ADPA - Adult, Paperbacks
• CR - Children’s Resource Collection
• YADIS - Young Adult Display

These Collection Codes and Shelving Locations were approved by the ILS Committee at its August 2021 meeting.

The Collection Codes and Shelving Locations can be used by any LINKcat library. For a full list of Collection Codes and Shelving Locations, see the ILS Support Codes page at https://www.scls.info/ils/codes.

If you would like SCLS staff to batch change a group of items from an existing Collection Code or Shelving Location to one of the new codes, please fill out the Batch Change Collection Code/Shelving Location/Item Type Request form, available from the ILS Forms page.

New Collection Codes and Shelving Locations are now available in Bibliovation:

Collection Codes

• BAEJ - BOOK/AUDIO-ENABLED JU - Audio-Enabled Books
• BKJFIBE - BOOKS JU FIC BEGINNER - Beginner Readers
• BKYFIGNMG - BOOKS YA FIC GRAPHIC NOVELS MANGA - Graphic Novels, Manga
• PAAFICL - PAPERBACKS AD FIC CLASSICS - Classics Paperbacks

Shelving Locations

• ADPA - Adult, Paperbacks
• CR - Children’s Resource Collection
• YADIS - Young Adult Display

These Collection Codes and Shelving Locations were approved by the ILS Committee at its August 2021 meeting.

The Collection Codes and Shelving Locations can be used by any LINKcat library. For a full list of Collection Codes and Shelving Locations, see the ILS Support Codes page at https://www.scls.info/ils/codes.

If you would like SCLS staff to batch change a group of items from an existing Collection Code or Shelving Location to one of the new codes, please fill out the Batch Change Collection Code/Shelving Location/Item Type Request form, available from the ILS Forms page.

NEW INFORMATION: Platform upgrade rescheduled for 7/27/2021.

As you know, LibLime had to abort the platform upgrade this week.  The date has been changed to the night of Tuesday, July 27.  

 

In the morning of Wednesday, July 28,  check your email and the SCLS status wiki to confirm the platform move was completed before accessing Bibliovation and before self-check/sorter libraries make the changes as previously instructed.

 

Best case scenario:

 

The move will begin at 9 pm CDT and complete by 7 am on Wednesday, July 28. Indexing will start. Libraries will have access to the system and may begin regular functions. Libraries can adjust their self-check and sorter settings and the other IP setting work will be completed by SCLS and the database vendors. Searching may be unreliable for much of the day until the re-indexing is complete.

 

Worst case scenario:

 

The move will begin at 9 pm CDT and allowed to continue until completed.  Libraries will not have access to the system and may not begin regular functions until we notify you. If the move is not complete by the time libraries start to open, they will need to use Offline Circulation or an alternative method to check out materials until the move is complete.  

• If your library uses Offline Circulation, confirm that each of your staff Check Out stations has the Firefox extension installed before 7/27.  The step-by-step instructions for installation and use of Offline Circulation is in the Circulation Manual, Section XV Offline Circulation.

Once the move is complete, Indexing will start. Libraries can adjust their self-check settings and other IP setting work will be completed by SCLS and the database vendors. Libraries will be able to access patron records, check out item to patrons and check in materials but searching may be unreliable for much of the day until the re-indexing is complete.

 

SCLS staff will provide ongoing communication via the SCLS status wiki and emails.

 

Thank you for your attention.

Full cataloging moratorium starting May 1

We are continuing our work on the authority control project to update existing OCLC bibliographic records in our database with up-to-date author, subject, genre, and uniform title (series) headings.

LibLime will be importing and overlaying bibliographic and authority records. This means that there needs to be a full cataloging moratorium this weekend with no work done on bib records (including BSEs). This will start this weekend, Saturday, May 1.

During this time, staff cannot:

1. Create, edit, or overlay records (BSE and MARC).
2. Use "Send to Catalog" from GetIt to create bib records.
3. Create new LOCAL or PERM records.
4. Delete or merge bib records.

During this time, staff can continue to:

1. Create, edit, withdraw, and delete item records for items owned by your library.
2. Use "Send to Catalog" from GetIt to create item records.
3. Work with Purchase orders in GetIt (as long as you don't send bibs to the catalog).
4. Work with Receiving and Invoicing in GetIt.
5. Update and create GEN records.
6. Do serials checkin in Serials.

This is planned to be completed for Tuesday, May 4. Once completed, cataloging and acquisitions staff will receive an email (should be early in the morning) when it is ok to resume creating new BSE records and sending to catalog from GetIt.

Bibliovation Upgrade April 22, 2021 (release 6.02.12)

We are pleased to announce that there will be an update to Bibliovation starting at 9pm on Thursday, April 22. The upgrade does not require system downtime. This release (6.02.12) includes fixes to Circulation, Cataloging, and the Discovery Layer. See the Release Notes for a full list of issues addressed in this upgrade. 

This upgrade includes fixes that have been tested by SCLS staff. To the best of everyone’s assessment, the fixes are working well and any bugs identified during testing have been fixed. However, as we learned with past upgrades and patches, we may experience unexpected results following the upgrade. We may also discover new problems. We will use the Known Problems page to document any post upgrade problems. After the upgrade, please clear your browser cache before using Bibliovation on Friday morning (April 23).

Moratorium on changes to existing bib records April 25 through around May 2

Edit 4/14/2021: Updated dates to the new and correct ones

 

SCLS and the Madison catalogers are currently doing an authority control update project that will update all of the existing OCLC bibliographic records in our database with up-to-date author, subject, genre, and uniform title (series) headings. During this time, Madison cataloging staff cannot overlay or edit existing OCLC bibliographic records. 

What this means for you right now

Starting Sunday, April 25, if you submit changes to Madison on the following ILS Work Request forms:

Request to Add ISBNs or UPCs to Bibs

Report Problems with Bib Records

Report Duplicate Bib Records

those changes will be held by Madison until the next week or following week. The changes will be done after the project is completed the next week. Unfortunately, we don't have an exact end date at this time, but it should by the end of the next week.

 During this time, you can continue to:

1. Create BSEs and link items
2. "Send to catalog" from GetIt for both bib records and item records
3. Create, edit, withdraw, and delete item records for items owned by your library
4. Create LOCAL, PERM, or GEN records

What this means for you during the next week

Around May 1 or 2, there may be a day (or possibly two days) where we will ask you to refrain from creating BSEs and using "Send to Catalog" from GetIt to create new bib records while the updated bibliographic records are loaded into Bibliovation by LibLime. We will send an email out about this as soon as we have solid information. Unfortunately, we don't know exactly how long it will take for all of the updates to be made to the bib records and how long it will take LibLime to load the changed bibs back into Bibliovation.