The Pandemic Support for ILS webpage has been updated to provide new curbside workflow information about check-ins, filling local holds and checkouts.
A new report, Local Holds for Curbside, has been added to the list of On Demand reports in Bibliovation. This report may be run after you’ve filled the local holds from your regular Holds Queue report. It will list active holds for pickup at your library where your library owns an available copy of the item, but may have been already trapped for a hold at another library on your Holds Queue Report. You can fill more holds at your library with local materials while delivery is running a reduced schedule.
For more information about the report and a link to the report workflow, click on the Local Holds for Curbside link on the main Reports page. https://www.scls.info/ils/reports
When we migrated from Koha to Bibliovation, the staff URL changed from scls-staff.kohalibary.com to scls.kohalibrary.com. LibLime has been redirecting the old URL to the new URL, but this will expire on May 15, 2020. Therefore, any links to the "old" URL will need to be updated to the "new" URL. Unfortunately, this is not something that can be done automatically by SCLS staff. This change only affects library staff links to Bibliovation - it does not affect links to LINKcat for patrons.
Where are the staff URLs saved?
Please take some time between now and May 15 to think about where your library may have saved URLs to the Koha staff client (now Bibliovation). Some places where URLs might be stored are:
Of course, due to current library closures it may not be possible to update bookmarks and shortcuts on staff PCs right now. It's fine if you cannot update these saved URLs before May 15! You can make the updates when you return to your library.
How do I update the URLs?
For browser bookmarks and shortcuts, you can edit the existing bookmark/shortcut and replace the old URL with the new URL. You can also delete the existing bookmark/shortcut and create a new bookmark/shortcut with the new URL. For internal documentation or websites, you can do a find and replace to update the URLs.
How do I update the URL in the receipt and/or spine label printer Firefox profile shortcuts?
There are special procedures for updating the receipt and spine label printer shortcuts. Instructions are posted on the ILS Support Manuals page at: https://www.scls.info/sites/www.scls.info/files/changing-the-url-in-printerprofiles.pdf.
Can I use my library's unique Bibliovation URL?
Yes! In Bibliovation, each library can use a unique URL for staff as well as for patrons. Your library's unique URL is <agency code>.scls.kohalibrary.com. (For example, the URL for SCLS is sca.scls.kohalibrary.com.) If you use your library's unique URL, then your library's items will display first on the "Normal" screen of the bib record, the "Edit items" screen of the bib record, and on the "Item status" screen of the bib record.
What about the LINKcat URL?
The generic URL for LINKcat is www.linkcat.info. Each library also has a unique LINKcat URL, which can be used for patrons. Your library's unique LINKcat URL is <agency code>.linkcat.info. (For example, the unique URL for SCLS is sca.linkcat.info.) Always use *.linkcat.info for any patron-facing information. Please do not use the scls.kohalibrary.com URL for anything that patrons will see.
I need help with this
If you need help with updating bookmarks, shortcuts, or anything else, you can contact the Help Desk. See the Get Help page for information on contacting the Help Desk.
Special note about GetIt Acquisitions
The URLs for GetIt Acquisitions were not redirected from Koha to Bibliovation. Libraries who are using GetIt Acquisitions must use their library's unique URL in order to use GetIt. The library's unique URL is <agency code>.scls.kohalibrary.com.
The U.S. Census Bureau has discontinued access to the American Fact Finder tool as of 3/31/2020. Here are some options for library staff to use to help determine the PSTAT (sort1 field) for new patron records and updated patron address information.
An updated digital Census Tract map can be found here: https://tigerweb.geo.census.gov/tigerweb/ You have to enable these options - Census Tracts, Blocks layer and the Places and County Subdivisions layer - to find the relevant information. The address search bar along the top can then be used to find where a particular residence falls within these areas.
Another resource is My Vote WI - this does not provide enough detail for cities that use Census tracts in their PSTATs, but it works well for smaller incorporated places and townships. The exception to this is places like Village of Brooklyn which has multiple counties, because the My Vote site doesn't distinguish which county it is in.
AccessDane provides county subdivision-level info via address searches for Dane County only.
Request this information from the patrons:
Last and first name (required)
Street address (required)
City, State, Zipcode (required)
Date of birth (optional)
Email address (optional)
Phone number (optional)
Before entering a new patron record into the system, search the database for both name and address to confirm that the patron does not already have a record.
Use your library for the patron’s Home Library.
Enter a PSTAT (sort1 field) based on the street address provided.
Assign the WEB Use ONLY patron category:
If you are interested in providing an application form through your website, you can check out the forms that patrons can access on the Middleton, McMillan, McFarland, and Stevens Point websites and see some examples. These forms are not interactive with Bibliovation.
If the patron lives outside of SCLS, inform them that they should request access to digital materials through their own library or library system.
When you or your co-workers are creating Fast BIB Adds in Bibliovation, please make certain to set the HOME LOCATION and HOLDING LOCATION fields to your library.
The BUG in Bibliovation causes the data in those fields to default to the first library alphabetically in the list. If you don't make the change and save the record, you will not be able to access the record to modify those fields.
More details and screen shots can be located in the Bibliovation Circulation Manual, Section II, CHECKOUT, Part G Fast Bib Add.
Please share this with all of your co-workers. Thank you for your attention.
Monticello Public Library will officially join the LINKcat libraries on Monday, December 16th. They still have some remaining materials to add to the catalog but overall are ready to go.
On October 2, the ILS Committee voted to approve a moratorium on Circulation Rules changes in Koha. From the minutes: "Due to the Bibliovation migration, we are asking for a moratorium on circulation rules changes between November 1, 2019 and January 31, 2020. Any changes submitted by November 1 will be completed in Bibliovation before the migration (December 6). Changes submitted after November 1 will not take effect until after January 31, 2020. It is advised that libraries may not want to make changes until after the migration."
Have you ever had one of those days ...? The patron has looked for their item on the hold shelf, you've looked, a couple of co-workers checked the shelves as well and ... it's just not there!
The ILS Policy for Items that go missing from your hold Shelf is as follows:
If items go missing from a library’s hold shelf, the item should be checked out to that library’s “Missing Hold Shelf” card. Follow the procedure in the Circulation Manual, Section IX Placing and Managing Holds, Part M. Items Missing from your Hold Shelf.
Approved by ILS Committee; 3/7/2012
Here's the procedure from the above cited section of the Circulation Manual:
Procedure for checking items out to your library's Hold Shelf card.
Item has been checked in at your library and placed on the hold shelf for a patron. If the patron and staff members are unable to locate the item when the patron is trying to check the item out OR when you run your daily Holds Queue report and the item that lapsed on the hold shelf is not on the hold shelf, follow these steps: