LAST UPDATED 10/15/2019
Here is a detailed list of events for libraries for the migration from LibLime Koha to Bibliovation. This list includes cutoffs for various ILS services--such as report requests. Also included are the dates for cessation of various activities on LibLime Koha prior to the migration.
12/6/2019, 9 pm All GetIt activity on LibLime Koha suspended*
12/12/2019, 9 am All GetIt activity available on Bibliovation
*Libraries have been contacted via email regarding year-end rollover details.
12/6/2019, 9 pm All linking activity on LibLime Koha suspended
12/12/2019, 9 am All linking activity available on Bibliovation
12/6/2019, 8:59 pm All returned items and holds checkin should be complete prior to library closing!
12/6/2019, 9 pm All circulation activity on LibLime Koha suspended
12/7/2019 Libraries begin using Offline Circulation for checkouts only (no checkin) (see Offline Circulation section for details)
12/7/2019-12/10/2019 are closed dates in all library calendars in Koha and Bibliovation. No items will have those days as due dates, patrons will not be charged overdue fines for those days, and holds will not expire on the hold shelf.
12/10/2019 Circulation activity available on LibLime Koha; schedule to be determined. Important! Libraries will be notified of their "Go Live" time and specific instructions for restoration of circulation service.
CIRCULATION RULES & CODES
11/1/2019, 5 pm Any changes to circulation rules submitted by November 1 will be completed in Bibliovation before the migration (December 6). Changes submitted after November 1 will not take effect until after January 31, 2020.
Codes will follow the normal submission process. Any codes approved at the December 5 ILS Committee meeting will be added after the migration.
12/6/2019, 9 pm Most databases will not be available. A detailed list will be available soon.
Date/time to be determined: Restoration of databases
12/6/2019, 8:59 pm All delivery checkin should be complete! Do not leave bins of materials to be checked in after the migration.
12/7/2019 Normal delivery; libraries hold delivery* (no checkin)
12/8/2019 No delivery (normal); libraries hold delivery* (no checkin)
12/9/2019 Normal delivery, but may be light (pickups from 12/6 & 12/7); libraries hold delivery* (no checkin)
12/10/2019 Normal delivery, but may be light; (checkin may begin only as instructed)
12/11/2019 Delivery may be heavier than usual
*1) Libraries will hold items belonging to other libraries returned during downtime (until they can be checked in once Bibliovation is available).
*2) As bins are received from Delivery, attach a Post-it with the received date to the bin. Once the system is available, libraries will check in oldest items first.
Libraries may continue to submit Work Request forms through the migration, but most work will not be completed until after December 12, 2019.
There will be special instructions for going live. "Go Live" may be phased in, with some libraries participating in a soft go live. All libraries should wait for instructions before proceeding with any activities on Bibliovation.
HELP & INFORMATION
If you have questions, need help, or to report a problem, see the Help Page
for instructions on submitting a ticket.
Additional information will be made available on the LINKCat News blog.
The ILS News page will announce new blog posts, etc. The weekly Top 5 email will announce upcoming deadlines.
During the downtime period, follow the status wiki for up-to-the minute instructions.
12/6/2019, 9 pm LINKcat will not be available
12/10/2019, LINKcat will be available, time to be determined
The Bibliovation Migration PR Work Group is preparing materials for libraries to share with patrons.
NEWSPAPER INDEX RECORDS
12/6/2019, 9 pm All newspaper index activity on LibLime Koha suspended
12/12/2019, 9 am Newspaper index available on Bibliovation
OFFLINE CIRCULATION CHECKOUT & HOLDS
12/7/2019-12/10/2019 Libraries may use offline circulation for checkouts only
12/10/2019 Important! Libraries will be notified of their "Go Live" time and specific instructions for restoration of circulation service, including uploading offline circulation.
Instructions for using Offline Circulation for checkouts will be made available. There will be special instructions for checking out holds.
11/15/2019, 5 pm Last day to request custom reports on LibLime Koha that will be completed prior to the migration. Report requests submitted after 11/15 will be completed post migration (date to be determined).
All standard reports will be run as regularly scheduled.
SELF CHECKOUT AND SORTERS
12/6/2019, 9 pm Self checkout and sorter use will be suspended
12/10/2019, Self checkout and sorter may be used, time to be determined
12/6/2019, 9 pm All serials activity on LibLime Koha suspended
12/12/2019, 9 am All serials activity available on Bibliovation
12/6/2019, 9 pm Talking Tech call in will be suspended
12/7/2019 Talking Tech will call for holds trapped on 12/6
12/8/2019 No holds notification calls
12/9/2019 No holds notification calls
12/10/2019 Talking Tech will be available for call in, time to be determined
Date/time to be determined: Restoration of Talking Tech holds notification
Training is ongoing through 11/20/2019. See the ILS Training page for information.